This blog post was written by guest blogger Mike Simmons of Two Man Movers & Storage.
A business owner’s top priority when it comes to moving is making sure that there are little to no disruptions throughout the moving process so you can minimize downtime and keep your day-to-day operations running.
With over 20 years of experience in the moving business, we at Two Man Mover’s and storage are here to provide the customers of Daly Movers with our top office moving tips that will save you time and stress in the long run.
1. Start Early and Make a Plan
The best thing anyone can do while planning a move is to start early and go in with a game plan. As soon as you know that you will be moving, the first thing you will want to do is sit down and write out everything that will need to be done before moving day.
Once you have written down all of your tasks, begin assigning deadlines to each one and in no time, you will have a comprehensive timeline of your move which will become your moving checklist.
This will be your go-to reference throughout the moving process to keep you on track and ensure that everything is getting attended to.
2. Hire A Professional Moving Company
One key component to having a successful office relocation is to hire a professional moving company. Hiring a professional moving company will ultimately save you so much time and you can rest assured knowing your items are being packed and moved by experts who will ensure no damage is done to your items during the move. It is important to do your research and find the best commercial moving company for you in the Orange County, CA area.
Some things to consider include:
- Reviews: Read the company’s Google reviews as they give you an idea of what their customer service is like and if there are any reoccurring issues on their end. We also recommend asking around and seeing if family or friends have any recommendations.
- Affiliations: Research the company and review their website to see if they are affiliated with any van lines or if they have any recent awards for moving.
- Quotes: It is good to receive quotes from 2-3 moving companies that you like to see which company will give you the best price for comparable services.
A full-service office moving company can take care of anything you need during the move. This includes packing boxes, moving heavy items and fragile items, disassembling and reassembling office furniture, loading and unloading the moving truck and unpacking your items in your new office.
3. Make it a Team Effort
Get your entire team involved and make sure they are aware of the upcoming move and the moving date. A great way to ensure a smooth transition is to assign roles to each employee so they know exactly what they should be doing during the moving process and on moving day.
You could even create teams of who will be in charge of creating an inventory list, organizing, rescheduling, checking on the best time of day to avoid L.A. traffic and any other tasks that will need to be completed before moving day.
4. Give IT a Heads Up
It is crucial to give your IT team notice and enough time to prepare your servers and networks to be transitioned to a new location.
You want to ensure that there is no downtime between offices, so getting your IT team on board early will save you any disruptions with your business.
5. Give Clients Notice and Schedule Accordingly
You should also be informing any clients or vendors about the move and provide them with the address of your new office space and when you will be moving there. Keeping them in the loop is key in maintaining a positive relationship.
You will also want to ensure all meetings are scheduled accordingly so nothing is scheduled while you are moving.
6. Set Up Junk Removal Services
It is a good idea to go through your items and determine what needs to come with you into the new space. Once you have decided on your unwanted items, be sure to set up a time for a junk removal company to come and dispose of these unwanted items.
This will save you the time of having to figure out where to get rid of them. This service may also be offered by your moving company so be sure to check.
7. Change Your Collateral
As you will be at a new address, all of your collateral will need to be changed accordingly. This will include things such as business cards, letterheads, billing documents, etc. You will also need to consider what needs to be updated digitally for things such as your website, Google My Business page, social media and email signatures.
By utilizing our office moving tips, you will save yourself time and ultimately have a smoother transition into your new office space. With over 20 years of experience in the moving industry, moving offices and residential spaces, we understand the challenges that come with office moving and, in turn, have seen what works best for having a successful relocation.